IFTA

Truck Dispatching

IFTA Reporting

For trucking and transport businesses operating across multiple states and into Canada, the complexity of calculating fuel taxes and obtaining permits for each jurisdiction can cripple operations. The International Fuel Tax Agreement (IFTA) simplifies this process, allowing truckers to operate under a single license and file one report to cover 48 U.S. states and all Canadian provinces (excluding territories).

This significantly expands opportunities for drivers, offering streamlined access to the entire continental U.S. and most of Canada. With IFTA reporting, drivers can serve clients across this vast area without facing the cumbersome application processes that once slowed them down. While the system is much more efficient, it still requires trucking companies to comply with essential reporting regulations.

How the Simplified Process Works

Businesses with an IFTA license continue to purchase fuel as they normally would, but the fuel taxes they pay are tracked and credited. Every fiscal quarter (ending in April, July, October, and January), they must file an IFTA fuel tax report that details the miles traveled and fuel purchased in each IFTA jurisdiction. The tax liabilities for each jurisdiction are calculated using a formula that factors in the average fuel mileage. This results in a report showing what has already been paid to each state or province and whether there are any additional amounts owed or overpaid.

If you’ve overpaid, your base jurisdiction (where your carrier’s license was issued) will refund the excess. Conversely, if you owe taxes, the base jurisdiction will collect the amount due and distribute it to the appropriate states or provinces. As you can see, the quarterly report is a key element of the IFTA process that carriers must submit to ensure proper tax handling.

Who Needs an IFTA License?

Do you need to apply for an IFTA license and submit a fuel tax report? Not every vehicle is required to comply with this regulation. Many drivers can travel across states and provinces without needing extra permits or reporting. The IFTA applies primarily to commercial vehicles that fall within certain categories or are used for specific purposes.

Your vehicle needs an IFTA license if it:

Transports people or goods
Has two or three axles and a gross vehicle weight (GVW), either actual or registered, exceeding 26,000 lbs. (11,797 kgs), or if the combined weight (when towing) exceeds 26,000 lbs. (11,797 kgs)

If your vehicle meets these criteria, you are required to submit the IFTA quarterly fuel tax report.

Penalties
Failing to file the fuel tax report on time, submitting it late, or underpaying can result in a penalty. The penalty is the greater of 10% of the amount owed or $50. Additionally, interest will be applied to any outstanding balance due to each jurisdiction.

AP Dispatch Services IFTA Reporting Service

Since each jurisdiction sets its own fuel tax rates, the IFTA system depends on accurate and timely fuel tax reports. Failing to comply with these requirements can not only be costly, but it can also harm your business’s reputation. While trucking companies can file some paperwork and reports online, the administrative burden of managing these tasks can take valuable time away from driving and earning revenue. That’s where AP Dispatch Services comes in—we handle your IFTA reporting needs so you can focus on what you do best: driving.

Our IFTA Fuel Tax Reporting Service is designed to simplify your life by taking on the complexity of fuel tax reporting. We understand that truckers love the road and delivering great results for clients, not dealing with permits or tax forms. Let us take this responsibility off your shoulders.

How Our Service Benefits You

Save Money and Protect Your Profits
When filed correctly, your IFTA fuel report can help save you money on fuel taxes and reduce the stress and time spent on paperwork. With AP Dispatch Services managing your IFTA reporting, you won’t have to worry about overpaying or missing any requirements. This allows you to run your business more smoothly and keep your profits intact.

Full Transparency for You and Your Clients
Clear communication is key in trucking, and your customers expect reliable service without delays. Applying for permits and filing tax reports can interfere with that, but with AP Dispatch Services, you’ll enjoy enhanced transparency. We handle the details, ensuring you and your clients stay informed every step of the way.

A “Hands-Off” Service for You
Although IFTA simplifies the process, there are still important considerations and steps involved. AP Dispatch Services takes care of everything for you, offering a completely “hands-off” service that frees you up to focus on the core operations of your business, like driving and serving your clients.

A Simple Path to IFTA Compliance
Compliance is crucial in the trucking industry, and the last thing you want is to face penalties for non-compliance. With our service, you’ll know that you’re always meeting IFTA regulations, giving you peace of mind and the freedom to focus solely on driving without worrying about tax filing issues.

Expert Support for Your IFTA Quarterly Fuel Report
Having a knowledgeable team to rely on is vital, especially when you have questions about IFTA filings. AP Dispatch Services’ experienced team is always available to assist with any queries you may have regarding your quarterly fuel tax report, ensuring you have the support you need while on the road.

Supporting Truckers and Fleet Operators
AP Dispatch Services was founded with one goal in mind: helping trucking businesses maximize their profits. We support our clients by:

Finding the best loads and rates across multiple databases
Negotiating top-tier rates for every load
Giving you more time to focus on the tasks that generate revenue
Providing a cost-effective alternative to in-house dispatch and administrative work

These are just a few of the reasons our IFTA reporting services are invaluable to truckers across the U.S. and beyond. At AP Dispatch Services, we make sure IFTA compliance is an advantage, not an obstacle, for your business.

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We specialize in handling the details of truck dispatching, so you can focus on what matters most—driving and delivering with ease.